Skip to content

Employee Handbook Form

Employee Handbook Form

The HR team at Horizon Accounting Limited will prepare an Employee Handbook for your business.

Please review the standard handbook contents and list of questions below. Based upon your responses, additional sections will be prepared and included in an Employee Handbook tailored for your organisation.

Should you require assistance in completing this form please email your query to info@horizonhr.ie

Standard Employee Handbook Contents

Introduction

  • Welcome
  • Purpose of this Handbook
  • How to use this Handbook
  • Organisation Background & Mission Statement
  • Employment Records
  • Data Protection

Terms and Conditions

  • Application Information
  • Confidentiality
  • Probation
  • Induction
  • Employee Training
  • Performance Review & Appraisals
  • Wages & Administration
  • Hours of Work
  • Young Persons Working Hours
  • Breaks & Rest Periods
  • Absence & Sick Leave
  • Personal Appearance & Dress Code
  • Hygiene
  • Alcohol & Drugs
  • Personal Property
  • Right To Search
  • Acceptance of Gifts
  • Email, Internet and Telecommunications Use
  • Monitoring of Internet & Email Use
  • Social Media Policy
  • Telephones
  • Lay-Off/Short-Time
  • Redundancy
  • Resignation & Termination
  • Garden Leave
  • Exit Interviews
  • Reference Letters

Leave and Benefits

  • Annual Leave
  • Public Holidays
  • Maternity Leave
  • Adoptive Leave
  • Paternity Leave
  • Parents Leave
  • Parental Leave
  • Compassionate & Bereavement Leave
  • Force Majeure Leave
  • Carer’s Leave
  • Medical Care Leave
  • Domestic Violence Leave
  • Jury Duty
  • Witness Duty
  • Pension Policy & Plans

Policies and Procedures

  • Capability & Competence
  • Disciplinary Procedures
  • Grievance Procedure
  • Bullying & Harassment Policy & Procedure
  • Flexible Working Policy
  • Remote Working Policy
  • The Right To Disconnect
  • Inclement Weather/Emergency Closing
  • Health & Safety Policy
  • Equality Policy
  • Corruption and Bribery Policy

Introduction (Optional Sections)

Company Background & Mission Statement

Including details of the Company Background and Mission Statement in the Employee Handbook helps new employees to understand the values, purpose and focus of the business.

Company Background

The Company Background can include for example
1. The reasons the company was founded.
2. Brief profiles of the founders.
3. Important company developments

Please confirm if you can provide details of the company background.

Company Mission Statement

The Mission Statement can include examples of the company’s purpose, values and future goals.

Please confirm if you can provide details of the company mission statement.

Terms & Conditions (Optional Sections)

Garda Clearance – Will Garda vetting be required for any position within the organisation?
Disclosure – Will any employee be required to work with children?
Attendance Recording – Will employee rest breaks be paid or unpaid?
Attendance Recording – What timekeeping system will be used to record employee attendance?
Tips and Gratuities – Will tips, gratuities or service charges be collected from clients/customers?
Tips, Gratuities, or Service Charges – How will they be collected from clients/customers?
Tips, Gratuities and Service Charges – How will collected payments be distrubuted between employees?
Sick Pay – Does the organisation provide additional sick pay benefits to employees, IN ADDITION to the Statutory Sick Pay Scheme?
Uniforms & Workwear – Will these be provided by the company to the employees?
Recording of Telephone Calls – Does the company record telephone calls?
Company Mobile Phones – Will company mobile phones be provided to some employees?
Company Mobile Phones – Will personal use of company phones be discouraged except for emergencies?
Company Mobile Phones – Will the employee be allowed to make personal calls on company mobile phones, during working hours?
Company Mobile Phones – Will the employee be allowed to make personal calls on company mobile phones outside working hours?
Personal Mobile Phones – Will employees be allowed limited use of their personal mobile phones during working hours, once appropriate permission has been approved by a manager?
Close Circuit Television Monitoring – Does the company operate CCTV for security purposes?
Company Cars – Will company cars be provided to some employees for business use?
Company Cars – Will employees be allowed to use company cars for personal use, subject to the needs of the business?
Company Cars – Will partners of employees also be allowed to use company cars for personal use, subject to the needs of the business?
Car Allowances – Will the company offer some employees the option of a car allowance payment, instead of a company car?
Company Vans – Will company vans be provided to some employees for business use?
Company Vans – Will employees be allowed to use company cars for personal use, subject to the needs of the business?
Private Cars – Will employees be required to drive their private cars for business use?
Private Cars – Will the company pay any additional insurance premium to an employee for using their private car for business use?
Other Company Vehicles – Will some employees be required to operate other vehicles as part of their work?
Retirement – Does the company have a fixed retirement age for some or all employees?

Leave and Benefits (Optional Sections)

Referral Scheme – Will staff be rewarded for recommending successfully hired employment candidates?
Study Leave – Will employee study leave be considered at the discretion of management?
Educational Assistance – Will employee educational assistance be considered at the discretion of management?
Cycle To Work Scheme – Will the company make this scheme available to employees?
TaxSaver Travel Pass Scheme – Will the company make this scheme available to employees?
Reimbursement of Expenses – Will approved business expenses be reimbursed to employees?
Travel and Subsistence – Will approved travel and subsistence claims be paid to employees?
Country Money Subsistence – (Construction Sector) Will this allowance be paid to employees when they are required to travel work on-site on behalf of the company?
Eating on Site Allowance – Will this allowance be paid to employees when they are working on-sites with no canteen facilities?
Remote Working Daily Allowance – Will this daily allowance be paid to employees when they are working remotely?
Small Benefits (Gift Vouchers) – Will these be provided to employees at the company’s discretion?
Pension Policy – Is there a Company Pension Scheme in place?
Personal Retirement and Savings Account (PRSA) – Is there a PRSA provider in place?

Policies and Procedures (Optional Sections)

Career Break Policy – Will the company allow employees to take career breaks?
Performance Management Policy – Will staff performance be monitored and regularly reviewed?
Information and Consultation – Will employees be regularly updated regarding business development?
Hybrid Working Policy – Will any employees work part of their time remotely and part of the time at the employer’s place of work?
Breastfeeding Policy – Will the company provide facilities to enable breastfeeding within the workplace if requested by an employee?
Menopause Policy – Will the company provide workplace menopause support?
Protected Disclosures (Whistleblowing) Policy – Does the organisation have over 50 employees, or does it operate within a regulated sector?

Submitter Details

Should you require assistance in completing this form please email your query to info@horizonhr.ie

Please click submit and the Horizon HR Team will be in touch promptly for the next step in our partnership.

I confirm that all of the details provided above are both true and correct.
Scroll To Top
Horizon Accounting County Meath
Powered by  GDPR Cookie Compliance
Privacy Overview

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.