Employee Contracts Order Form - Horizon Accounting County Meath

Please confirm the employment terms and conditions below and the HR team at Horizon Accounting Limited will prepare a draft contract of employment based upon these requirements.

Should you require assistance in completing this form please email your query to hr@horizonaccounting.ie

Employer Details (Please confirm)

Employer Name:

Employee Details (Please Confirm)

Title:

First Name:

Surname:

Job & Work Details (Please Confirm)

Job Title:

Additional duties to standard job description:

Start Date/Expected Start Date:

Has this employee been hired as part of a takeover or merger of another business?

Yes

No

Confirm the name of the previous employer:

Confirm the original start date with the previous employer:

Will probation apply to this employment?

Yes

No

Confirm length of probation (Probation periods can’t be for more than 6 months):

Place of work (Please Confirm)

Will the place of work be different to the employer address?

Yes

No

Confirm place of work:

Address Line 1:

Address Line 2:

Address Line 3:

City:

County:

Eircode/Postcode:

Country:

Will this employee be required to work at various locations?

Yes

No

Confirm address(es) of other work locations:

Select the days the employee will be required to work:

Hybrid working is a form of flexible working where workers spend some of their time working remotely and some in the employer’s workspace.

Will the employee be a hybrid worker?

Yes

No

Select the days the employee will be required to work remotely?

Will the employee be required to drive as part of their work duties?

Yes

No

Confirm Details of Working Outside the State (If Applicable):

Will the employee be working outside of the state for more than one month?

Yes

No

Confirm details of work outside the State:

Confirm details of reimbursement of travel, board and accommodation for the employee:

Confirm details of repatriation expenses for the employee:

Confirm Contract Type

Contract Types Explained:
A Permanent Contract is issued where no end date is specified.
A Fixed Term Contract is issued where a person is employed for a limited but definite period of time.
A Specific Purpose Contract is issued where a person is being employed on a specific project or replacing someone who is absent.
A Temporary Contract is issued where a person is being employed for a limited period of time.
A Casual Contract is issued where there are no fixed hours of work.

Contract Type:

Confirm the expected end-date of Fixed Term Contract:

Confirm the Specific Purpose (e.g Maternity Leave/Sick Leave Cover/ ):

Confirm the expected end date of Specific Purpose Contract:

Confirm the expected end-date of Temporary Contract:

Confirm Working Schedule

Working Schedule:

Confirm normal hours per week (including breaks):

Normal daily start time:

Normal daily finish time:

Confirm weekly start day:

Confirm details of exceptions to normal shift hours:

Enter details of shift work hours:

Enter details of casual work hours:

Confirm Rest Breaks

Employees are entitled to;

A 15-minute break where more than 4.5 hours have been worked.
A 30-minute break where more than 6 hours have been worked, which may include the first break.
A daily rest period of 11 consecutive hours per 24 hour period.
A weekly rest period of 24 consecutive hours per seven days, following a daily rest period.

Payment for breaks is not a statuatory entitlement.

Are rest breaks paid or unpaid?

Confirm total daily rest breaks (minutes):

Confirm any additional rest break details:

Confirm Annual Leave:

Statutory Annual Leave Entitlements:
Employess are entitled to 4 working weeks in a leave year (where the employee works at least 1,365 hours)

Will extra annual leave be provided in addition to statuatory entitlements?

Yes

No

Confirm details of additional paid annual leave:

Confirm Pay Details

Confirm Gross Pay Rate (€):

Confirm Pay Rate Period:

Confirm how often wages/salary will be paid?

Confirm payment method:

When will payments be made?

(e.g. confirm weekday / monthly date / last day of month)

Will overtime be paid:

Yes

No

Confirm details of overtime rates & arrangements:

Sunday Premium

If not already included in the rate of pay, an employee is generally entitled to paid time off in lieu, or a premium payment for Sunday working.

The premium can be in the form of

An Allowance
Increased rate of pay
Paid time off
Combination of the above

Confirm the Sunday Premium details:

Confirm Pay Details

Will a bonus be paid?

Yes

No

Enter details of bonus payments:

Will commission be paid?

Yes

No

Enter details of commission payments:

Will a shift premium be paid?

Yes

No

Enter details of shift premium:

Pensions & PRSA

Does the company operate a Company Pension Scheme?

Yes

No

Enter name of Pension Provider:

Enter name of Pension Broker:

Personal Retirement & Savings Account – Does the company have a PRSA provider?

Yes

No

Enter name of PRSA Provider:

Payment of Tips, Gratuities & Service Charges

Will tips, gratuities or service charges be collected from clients/customers?

Yes

No

From 1 December 2022, the Payment of Wages (Amendment) (Tips and Gratuities) Act 2022, introduced new rules as to how employers have to share tips, gratuities and service charges amongst employees.

How will tips and gratuities be collected?

Cash Only

Electronic Only

Cash and Electronic

Will mandatory service charges be charged to clients/customers?

Yes

No

Confirm Sick Pay Arrangements

The Sick Leave Act of 2022 provides a statutory sick pay scheme for all employees to a rate of 70% of their usual daily earnings to a maximum of €110 a day for certified leave only. The annual entitlement is 3 days (2023), 5 days (2024), 7 days (2025) and 10 days (2026).

Will the employee be paid for additional sick leave:

Yes

No

Confirm details of additional paid sick leave:

Confirm Sick Leave & Absence Reporting Requirements

How soon after normal start time should a employee report sick leave or absence?

How should the employee report sick leave or absence from work?

Phone Call

Email

Text Message

Who should the employee contact to report sick leave or absence from work?

Additional Employee Benefits

Please tick to select additional benefits being provided to the employee:

Please enter details of ‘Other Benefits’:

Confirm Termination and Notice Required:

Employees who have been in continuous employment for at least 13 weeks are obliged to provide their employer with one week’s notice of termination of employment.

If a greater amount of notice is required by the employer then this must be specified in the employee’s contract.

Will additional notice of termination be required from the employee?

Yes

No

If greater than one week, please confirm the notice period of termination required from the employee:

It is recommended that employers include a clause in their contract allowing for the company to pay the employee in lieu of notice in the event of a termination situation.

Employee will be paid in lieu of notice in the event of termination:

Yes

No

Retirement Age

There is no statutory retirement age. However, some employers may wish to set a retirement age in the contract of employment. 65 is generally the age most people retire at. The State Pension age is 66.

Is a retirement age to be included in this contract of employment?

Yes

No

Enter retirement age:

Should you require assistance in completing this form please email your query to hr@horizonaccounting.ie

Please click submit and the Horizon HR Team will be in touch promptly for the next step in our partnership.

I confirm that all of the details provided above are both true and correct.

I confirm

Name:

First Name

Surname

Position:

Email Address: