Contract Template Form - Horizon Accounting County Meath

Please complete and submit this form and the team at Horizon HR will prepare a sample contract of employment based upon these requirements.

Should you require assistance in completing this form, please email your query to info@horizonhr.ie or call +00 353 46 95 67868.

Employer Details

Employer Name:

Job & Work Details

Job Title:

Duties and Responsibilities:

Reporting To:

Full Name Required:

Position:

Will an employee in this position be required to drive as part of work duties?

Yes

No

Place of Work

Will the place of work for this position be different to the employer address?

Yes

No

Confirm place of work:

Address Line 1:

Address Line 2:

Address Line 3:

City:

County:

Eircode/Postcode:

Country:

Will an employee in this position be required to work at various locations?

Yes

No

Confirm the address(es) of other work locations (if known):

Working Outside the State

Will an employee in this position be required to work outside of the State for more than 1 month?

Yes

No

Nature of work outside the State:

Posted Worker: Will the employee be sent to work on a temporary basis from Ireland to another EU or EEA member state?

Yes

No

Place of work outside the State:

Commencement of work outside the State:

Period of Employment outside the State:

Probation

Will a probation period be applied to this position?

Yes

No

Confirm the length of probation period (Cannot be more than 6 months);

Contract Type

Contract Types Explained:
A Permanent Contract is issued where no end date is specified.
A Fixed Term Contract is issued where a person is employed for a limited but definite period of time.
A Specific Purpose Contract is issued where a person is being employed on a specific project or replacing someone who is absent.
A Temporary Contract is issued where a person is being employed for a limited period of time.
A Casual Contract is issued where there are no fixed hours of work.

Contract Type:

Confirm the expected end-date of Fixed Term Contract:

Confirm the Specific Purpose for this contract (e.g Maternity Leave/Sick Leave Cover ):

Confirm the expected end date of Specific Purpose Contract:

Confirm the expected end-date of Temporary Contract:

Working Schedule

Confirm weekdays an employee in this position will be required to work:

Working Schedule:

Confirm the first day of a working week:

Confirm normal hours per week (including breaks):

Normal daily start time:

Normal daily finish time:

Confirm details of exceptions to normal shift hours:

Enter details of shift work hours:

Enter details of casual work hours:

Hybrid Working

Hybrid working is a form of flexible working where workers spend some of their time working remotely.

Will an employee in this position be a Hybrid Worker?

Yes

No

Confirm details of Hybrid Working arrangements (if known):

Rest Breaks

Employees are entitled to;

A 15-minute break where more than 4.5 hours have been worked.
A 30-minute break where more than 6 hours have been worked, which may include the first break.
A daily rest period of 11 consecutive hours per 24 hour period.
A weekly rest period of 24 consecutive hours per seven days, following a daily rest period.

Payment for breaks is not a statuatory entitlement.

Will rest breaks be paid or unpaid?

Confirm total daily rest breaks (minutes):

Confirm any additional rest break details:

Annual Leave

Statutory Annual Leave Entitlements:
Employess are entitled to 4 working weeks in a leave year (where the employee works at least 1,365 hours)

Will extra annual leave be provided in addition to statuatory entitlements?

Yes

No

Confirm details of additional paid annual leave for this position:

Pay Details

Confirm how often the wages/salary will be paid?

Confirm payment method:

When will payments be made? (e.g. confirm weekday / monthly date / last day of month)

Will overtime be paid?

Yes

No

Confirm details of overtime rates & arrangements:

Sunday Premium

If not already included in the rate of pay, an employee is generally entitled to paid time off in lieu, or a premium payment for Sunday working.

The premium can be in the form of

An Allowance
Increased rate of pay
Paid time off
Combination of the above

Confirm the Sunday Premium details:

Additional Pay Details

Will a bonus be paid?

Yes

No

Enter details of bonus payments:

Will commission be paid?

Yes

No

Enter details of commission payments:

Will a shift premium be paid?

Yes

No

Enter details of shift premium:

Will tips, gratuities or service charges be collected from clients/customers?

Yes

No

From 1 December 2022, the Payment of Wages (Amendment) (Tips and Gratuities) Act 2022, introduced new rules as to how employers have to share tips, gratuities and service charges amongst employees.

How will tips and gratuities be collected?

Cash Only

Card Payments Only

Cash and Card Payments

Will mandatory service charges be charged to clients/customers?

Yes

No

Additional Employee Benefits

Please tick to confirm additional benefits being provided to an employee in this position?

Please enter details of ‘Other Benefits’:

Pensions & PRSA

Is there a company Pension Scheme in place?

Yes

No

Please confirm the Pension Scheme provider:

Please confirm the Pension Broker:

Please confirm when an employee becomes eligible to join the Company Pension Scheme?

Personal Retirement & Savings Account (PRSA)- Is there a PRSA provider in place?

Yes

No

Please confirm the PRSA Provider:

Sick Pay Arrangements

The Sick Leave Act of 2022 provides a statutory sick pay scheme for all employees to a rate of 70% of their usual daily earnings to a maximum of €110 a day for certified leave only. The annual entitlement is 3 days (2023), 5 days (2024), 7 days (2025) and 10 days (2026).

Will an employee in this position be paid for additional sick leave?

Yes

No

Please confirm details of additional paid sick leave:

Sick Leave & Absence Reporting Arrangements

How soon before normal start time should a employee report sick leave or absence?

How should the employee report sick leave or absence from work?

Phone Call

Email

Text Message

Who will the employee be required to report to?

Confirm Name:

Confirm Position:

Retirement Age

There is no mandatory requirement to include a retirement age in the contract of employment.

Is a retirement age to be included in this contract of employment?

Yes

No

Confirm the mandatory retirement age:

Employers setting a mandatory retirement age must also confirm the reasons for doing so.

Please tick below to confirm one or more reasons:

To allow younger workers to progress.

To increase the prospects of promotion.

On health and safety grounds.

To create a balanced age structure in the workforce.

To promote a motivated and dynamic workforce.

To avoid capability issues with older employees.

Succession planning.

Termination and Notice Required:

Employees who have been in continuous employment for at least 13 weeks are obliged to provide their employer with one week’s notice of termination of employment.

Notice periods greater than 1 week must be specified in the Employees Contract.

Confirm the amount of notice required from the employee when they terminate their employment:

Employers Minimum Notice Requirements

Employers must provide employees a mininmum notice of termination based upon their length of service –

Length of Service

Thirteen Weeks to Two Years – 1 weeks notice.

Two to Five Years – 2 weeks notice.

Five to Ten Years – 4 weeks notice.

Ten to Fifteen Years – 6 weeks notice.

More then Fifteen Years – 8 weeks notice.

Payment in Lieu of Notice:

It is recommended that employers include a clause in their contract allowing for the payment in-lieu of notice, in the event of an immediate termination situation.

In the event of immediate termination, will the employee be paid in lieu of notice?

Yes

No

Garda Clearance

Is Garda Clearance required for this position?

Yes

No

Should you require assistance in completing this form please email your query to info@horizonhr.ie or call +00 353 46 9567868.

Submitter Details:

Your First Name:

Your Surname:

Your Position:

Email Address:

I confirm that all of the details provided above are both true and correct.

I confirm